If your POP3 accounts are configured to deliver all emails to the same pst-file, you can separate them into multiple pst-files again in the following way. So your Sent Items are also automatically separated when using this technique. When the account has its own folder set, all the emails are automatically stored in the corresponding folders without the need for configuring anything else like for instance rules. This dedicated folder set contains the following default folders Deliver email to a specific folder within an existing pst-fileĭeliver email to a dedicated pst-file per POP3 accountīy default Outlook uses a separate dedicated pst-file per POP3 account.Deliver email to a dedicated pst-file per POP3 account.While this guide is mainly focused on separating mails received from different accounts, the techniques can be used to sort mail based on other criteria as well.
This guide introduces that and several other techniques which you can use to sort your email based on the account you have received it with. This allows you to still use only a single pst-file but still separate the incoming emails from each account.
It also has an option which lets you decide which folder the emails should be delivered to without the use on any Message Rules. Outlook can still be configured this way today without losing the indication by which account you received a message with. In older versions of Outlook, all emails from all POP3 accounts used to be delivered to a single pst-file which created a Unified Inbox. See screenshot:Īnd now all recipients or senders in the Sent Items folder are added as individual contacts in Outlook.When you configure multiple POP3 accounts in Outlook, all the emails will be delivered to their own dedicated pst-file. In the opening Contact group dialog box, please click the Break Up button, and then click the Yes button in the popping out Contact Group dialog box. Go the People (or Contacts) view, select the new contact group, and click Kutools > Group. Now all recipients or senders are added into the new contact group. Note: You can check all recipients or senders with following steps: (1) right clicking any email address and select Uncheck All from the context menu (2) right click any email address and select Check all Recipients (or Check all Senders) from the context menu. In the opening Add Recipients to Contact Groups dialog box, select all recipients or senders in the Recipients list box, check the new contact group created just now in the Contact Groups list box, and click the OK button. Keep staying in the Mail view, open the Sent Item folder on the Navigation Pane (or Folder Pane), select all emails in the folder, and then click Kutools > Add to Group.ģ. Next in the opening Contact Group window, please type a name in the Name box, and click the Save & Close button. In the Mail view, please click Home > New Items > More Items > Contact Group.
HOW TO ADD NEW CONTACTS TO OUTLOOK FROM RECEIVED EMAIL FREE
Please do as follows:ġ00 handy tools for Outlook, free to try with no limitation inġ. If you have Kutools for Outlook installed, you can add all recipients or senders from the sent emails or Sent Items folder as contacts in Outlook.